This criteria may include price and quantity information on a goods received note, for example.
If an invoice does not match the criteria set, it will be automatically rejected. As a result of this, the Supplier is notified of the issue – allowing them to amend the invoice to meet the expected values.
The buyer can also choose to override the failure, however, and accept the discrepancy. They can set ‘tolerances’ to accept a value above or below the invoice price that is deemed acceptable.
With the AP Service, invoices only enter the buyer’s back office systems when they have passed through validation. As a result, this ensures that only clean data enters into their system.