A new EU directive (2014/55/EU) on electronic invoicing (e-invoicing) has been implemented, mandating European public sector bodies to be compliant in order to receive and process e-invoices from their suppliers.
The directive was implemented to create a common European e-invoicing standard (EN) – in terms of the formatting/language of invoices and the information contained within – ensuring that all public sector buyers and suppliers can receive and send e-invoices across Europe using a single standardised format.
Directive 2014/55/EU has now been transposed into law in all EU member states.
Celtrino is playing a significant role in promoting and ensuring public bodies are compliant with the directive:
- – By participating in an EU initiative.
- – As the rank one e-invoicing service provider to Irish public bodies.
There are several EU initiatives in place to promote the Directive. One of them is the EURINV project, co-financed by the European Commission within the CEF Telecom Program, managed by the Innovation and Networks Executive Agency through the CEF-TC-2018-2 Call, and coordinated by the Universitat Politècnica de València, with the support of LMT Group for technical and administrative aspects.
The main objective of EURINV is to enable 7 European EDI/e-invoicing providers to update their platforms to become conformant with the EN. As part of the project consortium, Celtrino is providing one of our clients with a fully compliant integrated e-invoice approval workflow solution.
Due to initiatives like EURINV the objective of achieving full cross-border efficiency in electronic trading across Europe takes a significant step forward, and Celtrino is delighted to be a part of it.
Ireland and the EU Directive
In Ireland, The Irish Office of Government Procurement (OGP) are tasked with ensuring all Irish public bodies meet their compliance requirements. To facilitate this, in early 2019 the OGP, through a tender process, selected Celtrino as the sole provider of e-invoice enabling services to Irish central government bodies, and as the rank one supplier to sub-central government bodies and other public institutions.
The EU e-invoicing directive applies to all government agencies, both central and sub-central. Central government agencies had until April 2019 to be compliant with the directive, while the deadline for sub-central agencies is April 2020.
In 2019 Celtrino enabled the Irish central government agencies to meet their compliance requirements by their deadline date, and are busy working with sub-central agencies to ensure compliance by April of this year.
For all Irish sub-central government agencies (consisting of universities, schools, colleges, education/health department agencies, hospitals, section 38/39 agencies, and semi-state bodies) who have yet to comply with the directive, they have until April 2020 to ensure compliance. To draw down from the framework public bodies must:
- – Contact the OGP (at [email protected] or 1890 213 414)
- – Complete OGP NASF form (Buyer Zone in www.ogp.gov.ie)
- – Send NASF form to OGP for approval
- – OGP send approved NASF form to Celtrino
- – Celtrino complete setup and provide training to you
- – You are now compliant
Together with the OGP Celtrino are fully committed to promoting the directive at national level, and in ensuring that Ireland plays its part in terms of contributing to the increase in e-invoicing adoption across Europe.
The benefits of e-invoicing
Increasing e-invoicing adoption brings a number of substantial benefits to the public sector, and the reasons for doing so are self-evident. According to the European E-Invoicing Service Providers Association (EESPA) by adopting e-invoicing users have been able to reduce invoice processing costs by 50-75%, with a return on investment of over 60% per annum. An estimated €920 million in savings has already been recorded over the last three years through e-invoicing.
By reducing manual data entry, e-invoicing reduces errors and ensures less time is spent dealing with invoice queries. E-Invoicing allows for much greater transparency throughout the whole purchase-to-pay process.